REQUIRED FORMS

• Federal Tax Form (W4) - http://www.irs.gov/pub/irs-pdf/fw4_03.pdf



• State Tax Form - http://www.dor.state.ma.us/forms/formsindex/taxformswage.htm


NOTE - If not a citizen or green card holder, go to the tax office located on the Third Floor of Holyoke Center in Harvard Square.
Foreign National Information - http://able.harvard.edu/forms/fnif.pdf


• Direct Deposit Request (optional)
  http://able.harvard.edu/forms/simplified_direct_ deposit.pdf
  Because we are not in close proximity to the main campus area, and because we receive the pay checks and stubs via University Mail, we strongly recommend that you set up direct deposit to ensure the timeliness of your payroll.



• I-9
  http://able.harvard.edu/forms/i-9.pdf
  When having this form signed by Angela, you need to show your passport and visa information if relevant.



• Participation Agreement
  http://www.techtransfer.harvard.edu/ParticipationAgree.html
  This is to be passed to Angela.



• Chemical Hygiene Signoff
  http://www.rowland.harvard.edu/resources/admin/images/safety_checklist.pdf
  This is to be passed to Angela.



• New Rowland Employee Information Sheet
  http://www.rowland.harvard.edu/resources/admin/images/new_emp_sheet.pdf
  This is to be completed on first day of hire and passed to Angela.



• Medical Emergency Information
  http://www.rowland.harvard.edu/resources/admin/images/medical.pdf
  This is to be completed on first day of hire and passed to Angela.

BENEFITS

• http://harvie.harvard.edu/benefits/
  This has a complete overview of all aspects of the benefits to which you may be entitled.
  
  Once your paperwork is processed, you will be issued an ID number. The card can be obtained from the Third Floor office in Holyoke Center.
  
  Once you have an ID, the relevant benefits package will be mailed to you directly at your home address. Any questions on Benefits should be directed to the Benefits Office on the 6th Floor of Holyoke Center in Harvard Square Tel: 617-496-4001.
  
  If you are an “external” Postdoctoral Fellow i.e. you are paid by another source other than Harvard, you will need to purchase your own health insurance from HUHS. See http://huhs.harvard.edu for coverage and rates.

COMMUNICATIONS AND ACCESS

• Your Personal Information Online
  • General - http://my.harvard.edu/cgi-bin/portal.cgi
  • PIN Request - https://www.huid.harvard.edu/pin/pin_req.asp
  • PIN HELP - 617-496-9001
  • Add email to system - 617-495-2631
  • Help Desk - 617-496-2001

• Rowland Telephone/Email Listing
  http://www.rowland.harvard.edu/directory/index.php
  Note: The protocol for Rowland employees is “last name@rowland.harvard.edu”. Even if you wish to have another email address, the standard format email will also be created with a forward to the email account of your choice. Please see Alan Stern regarding email requests.



• Input Your Contact Details On FAS System
  http://www.fas.harvard.edu/home/search.html
  (Login top right)



• Help Desk - 617-496-2001



• PIN Request - https://www.huid.harvard.edu/pin/pin_req.asp
  PIN HELP - 617-496-9001
  Add email to system - 617-495-2631

SAFETY RELATED (all HR, Safety and Benefits forms to Angela unless otherwise noted)

• Medical Emergency Information - Submit in sealed envelope



• Safety Checklist



• Chemical Hygiene Plan ( Part 1, Part 2, Part 3, Lab Summary)

OTHER LINKS

• Map of Rowland Building - (Internal Only)
  First Floor | Second Floor | Third Floor



• Map of Cambridge



• Used Equipment (> $5K)